"Oh yes, the past can hurt. But the from way I see it, you can either run from it, or... learn from it." - Kafiki, The Lion King (1994)
Tips
to making your job smoother
You are given a job and you head straight into doing it, only
to realize that had you stopped and just thought for 5minutes at the start, of
what you needed to do, you then would have saved a lot of confusion and time
going back and forth and probably a lot of money for the production house as
well. This is true not just for beginners but a lot of experienced people as
well.
What am I talking about?
It's like when you land up for a voice dub but are not
carrying the VO lines, or like when you reach for telecine without blank tapes,
or in modern times w/o hard drives on a digital shoot etc.. Had people just taken that 5 mins they would
have carried a print out with the VO lines, or sufficient blank tapes, or the hard drive on the shoot.
The reason I have used the word job is that at any given
time, most people are given multiple tasks to do. Each task would have its own
set of requirements that would be required in order for it to be achieved, thus
making each task a job within itself.
Here is a very simple method that should help you do things
very efficiently but also train you to prepare problems that could arise and efficiently
avoid most of them. This method would not only apply to the production side,
but to anyone in any field of work to help make their tasks easier.
So how do you do that.. whenever you are given a job/task
to do. Just take 5 mins before you start and ask yourself the following
questions WWWWH…
What?
When?
Where?
Who?
How?
Just answering these questions will give you all the insight
you need into making the job at hand a smooth one. Each question should/could logically lead you to another set of questions that you should arrive at
automatically. Here is a quick look at how this works.
1.
What?
What is the job assigned to you?
E.g. - In pre-production – referencing,
casting, costumes, art? So in order to
do any of this
Have you read the script?
Without reading the script is like working
in the dark.. you would be referencing for things without knowing what is it
required for.. having read it just helps getting closer to what is required and
faster.. this should lead to the How?
e.g. – in post-production – offline,
online, music, voice dub etc.. so in order to do any of this your next question
would be..
What is the job assigned to you?
Go and finish the voice dub, or go for the
offline and sit, or go and finish the supers on the online, etc. given these
instructions should lead you to.
Do you have all the material that you
need?
So are you carrying all the rushes, enough
blank tapes, blank material for when done (DVD’s / tapes / hard drives, etc)
scripts, storyboards, supers, reference material (like packs for colour/shape
reference for telecine / C.G.)
2.
When?
When is the job required to be completed?
Deadline?
This question both in pre and post-production helps you prioritize the job, at most times you would be
multitasking, so you can choose when to finish this part, I am not saying about
putting things off for later but choosing which one to finish first. If you are
a beginner its best to let the person handing you the job to decide what needs
to be done first.
e.g. – in pre - your meeting with the art
director the next day and the costume stylist the day after, so doing art
references would be the priority, however, keep in mind that the director, would
most likely want to see all the references the same day before getting into
meetings with these people.
e.g. – in post – when is your delivery
scheduled for? And thus can the voice
dub or the online happens the next day? Knowing this usually helps to predict
what to do in case of emergency, like when you don’t get your booking on time
due to a power failure or the editor shows up late, you know the time required
to finish the job in advance and thus applying the right amount of pressure at
the right time to complete the job, rather than wait for the last minute to
finish it.
3.
Where?
Where is the job to be done?
e.g. - In pre do you need to go to stores
to hunt for props? Or is it sitting on a computer finding reference pictures or
videos or is it going to a studio that is not part of your office for casting?
This should get you to repeat the question do I have everything to do the job, printed
script copies for the cast to read, tape to record, or a computer with net
connection to work on or a scanner to scan reference material from books
etc.. another important question to be
asked is
Do you have the advance money to do
this?
In cases of travel is there an advance to be
taken or will you be compensated later? Money for food or to pay for printouts etc?
therefore knowing that an advance has to taken before accounts shut down for
that day is necessary.. or spend from your pocket, a very risky thing to do.
e.g. – in post doing online and music at
the same time..
Where is the studio’s located at?
What is the travel time from one to the
other? is there enough time to manage both your bookings, (this leads to)
Do you have confirmed bookings for these
jobs? (this should lead to Who?)
Do you have the advance money to pay for
food and travel do this?
4.
Who?
Who are the people involved in doing
this job?
e.g. – in pre it’s the art director,
costume stylist, etc
e.g. – in post it’s the freelance editors
sound engineers etc?
Have you informed all the people
involved, including freelancers?
once you have identified all the people
involved you have to make sure
that they have been informed, (make sure
that you are carrying everyone’s contact information on you at all times) not
just about timings but also if there are delays or changes in timings in
advance, no one likes to come and have to wait to begin work. Don’t forget to
keep the director and the producer in the loop as well.
5.
How?
How are you going to get this done?
Is it simple? Can you manage to handle it by
yourself? Do you need someone to guide you? Do you need someone to help you?
(in case of multitasking/jobs to be done at the same time)
First try and answer these questions by yourself, before you
run like a headless chicken and that will help prepare you for all the
complications to come. Some of these you can answer yourself and some you will
have to ask your seniors to help you with, what this also does is it makes you
a ‘thinking’ person and not just a ‘doer’. As you put this in practice you will
realize that you can now manage to do a lot more work efficiently and in a lot
lesser time.
While all this above sounds a lot complicated, it's not, it
takes all of 5 mins and a clear head to do this, and experienced or not you
should practice this. Trust me, it will do wonders for the way you work.
Auggieism:- What do you call an unclear Auggie?
Ans:- Foggie..
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